Portable computers will be available
in the conference rooms for the presentations. Overhead
projectors WILL NOT be available. The computers will be
running Windows XP SP2 with PowerPoint 2003. The presentation
must be provided to the conference committee prior to the
session in which the presentation is to be given in order
that it can be pre-loaded onto the appropriate machine.
A dedicated room will be available for this and will be
manned from 8:00-9:00, 13:00-14:00 and 17:30-18:30 each
day during the conference. In addition, it will be possible
to arrange transfer of the presentation outside of these
hours, but during the normal conference hours, by contacting
the secretariat. In order to ensure the minimum change
over time between presentations only the conference room
computers can be used for the presentation, i.e. it will
not be possible to connect private machines nor to load
presentations onto these machines during a session. For
those with a presentation on the first morning of the conference
then the presentation file should be submitted no later
than the beginning of the morning coffee break.
In addition, a number of machines
will be provided in a separate area to test presentations.
Presenters are strongly encouraged
to test out their presentations well in advance of their
session to ensure that the presentation runs correctly
on the computer set-up at the conference. For those who
presentations during the first morning of the conference
the local organizing committee is offering the possibility
to check out presentations in advance if these are received
by 5th October. Obviously it will not be possible to guarantee
that the presentation behaves as the presenter expects.
However, major problems such as problems with opening the
problems with animations and the like can be identified
and the presenters informed straightaway.
The time allocated for Invited Orals is 30 minutes including
time for questions and the time for Plenary and Parallel
Orals is 20 minutes including time for questions. It
is important that these times are respected.
In order to ensure the smooth running of the conference,
and especially during the parallel sessions, it is very
important that the presentations run to time. Therefore,
the Session Chairmen will be asked to be very strict
on time keeping. A monitor will be provided showing a
count down of the remaining time and at the end of this
allocated time speakers will be stopped. It is the responsibility
of all presenters to ensure that their presentation does
not overrun in the interests of their fellow presenters
and the conference as a whole - the count down is provided
to aid speakers.