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Submission

Page content : Introducing ELISE - What can you submit ? - What does ELISE check ? - How should you approach ELISE ? - Practical advice - Information to be supplied - Paper submission with ELISE

Introducing ELISE
 We are using a new abstract and paper submission engine for this year's ICALEPCS conference, called ELISE.

 ELISE was developed by the CRPP Lausanne in 1998 for the Plasma Physics Division of the EPS and has been used each year for about 700 papers at their annual conference. It is therefore well tested. It is also free to ICALEPCS and supported by the CRPP for our conference. The ELISE web site has complete documentation, but we present a few ideas to help the ICALEPCS community  enjoy their first moments with ELISE.

 
What can you submit ?
 ELISE will accept your abstract in two forms, either PDF or PS. ELISE renders this submission into a bitmap form and makes a few summary checks, such as: nothing (not even your page numbers!) must be outside the margins; no fonts other than the Times family and Symbol (not even inside your postscript figures!); the file must be smaller than 2MB. It checks your line spacing with an FFT (written by physicists!) and advises you if you did not follow the layout instructions.
 
What does ELISE check ?
 ELISE then makes the screen image of the rendered submission available to you with an error report. If it is error-free, you are still expected to "confirm" the submission before the deadline. This feature allows you to test the submission before the final version is made, like for internal appproval. If there are errors, then fairly explicit messages will appear - try reading these and changing your document accordingly before trying again!  If you don't "confirm" your successful submission, you will receive polite e-mail messages advising you of this and expecting you to react in time. Submissions which are not confirmed are not formally submitted. You can also delete your submission.
 
How should you approach ELISE ?
 If you read the instructions, you will succeed much faster - if you follow them, the number of attempts necessary will be drastically reduced! If you follow them all, you should be quite happy with ELISE.
 
Practical advice
 There are always some problems due to different platforms and products used to generate the PS or PDF files. The most common problem is WORD margins, which are never what you asked for when printed on the paper (remember ELISE is sensitive to one dot outside the frame). The easiest solution is to expand the margins by 2-3mm before even trying, if you are using WORD. The most robust route is to make a WORD document, "print" it to a postscript file and then distill it to PDF using ACROBAT Distiller. There are lots of other routes which work. To prevent denial of service, ELISE only lets you try 20 times - after this you have to send a polite email to the ELISE manager - so careful if one secretary tries to submit lots of abstracts. Forgetting your username and password is surprisingly common and surprisingly silly - try using your own name as username. The password is only to stop you overwriting someone else's abstract, so you don't need to be paranoid by choosing a 23 character password! The password is case sensitive, so write it down somewhere.
 
Information to be supplied
 You will also be asked to provide title, authors, presenting author and institutions in a form. These are used to make the programme listings for the conference, so try hard to follow the instructions one by one. You can modify these fields using ELISE, so you don't need to start registering again if you add an author or change the title after your first attempt. Please note that ELISE does not register you for the conference - this is a separate operation which is best done after your paper is accepted.
 
Paper submission with ELISE

 Last word - ELISE will be used for the conference papers as well as for the abstracts - so it's a good idea to get used to it. If you read this far, you will probably succeed!

 Once your document prepared, submit it between the 12th and the 23rd September 2005 using ELISE for ICALEPCS 2005

 

 

 
 
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