| We are using a
new abstract and paper submission engine for this year's
ICALEPCS conference, called ELISE.
ELISE was developed by the
CRPP Lausanne in 1998 for the Plasma Physics Division
of the EPS and has been used each year for about 700
papers at their annual conference. It is therefore well
tested. It is also free to ICALEPCS and supported by
the CRPP for our conference. The ELISE web site has complete
documentation, but we present a few ideas to help the
ICALEPCS community enjoy their first moments with
can you submit ?
| ELISE will accept your abstract
in two forms, either PDF or PS. ELISE renders this submission
into a bitmap form and makes a few summary checks, such as:
nothing (not even your page numbers!) must be outside the
margins; no fonts other than the Times family and Symbol
(not even inside your postscript figures!); the file must
be smaller than 2MB. It checks your line spacing with an
FFT (written by physicists!) and advises you if you did not
follow the layout instructions.
does ELISE check ?
| ELISE then makes the screen
image of the rendered submission available to you with an
error report. If it is error-free, you are still expected
to "confirm" the submission before the deadline. This feature
allows you to test the submission before the final version
is made, like for internal appproval. If there are errors,
then fairly explicit messages will appear - try reading these
and changing your document accordingly before trying again! If
you don't "confirm" your successful submission, you will
receive polite e-mail messages advising you of this and expecting
you to react in time. Submissions which are not confirmed
are not formally submitted. You can also delete your submission.
should you approach ELISE ?
| If you read the instructions,
you will succeed much faster - if you follow them, the number
of attempts necessary will be drastically reduced! If you
follow them all, you should be quite happy with ELISE.
| There are always some problems
due to different platforms and products used to generate
the PS or PDF files. The most common problem is WORD margins,
which are never what you asked for when printed on the paper
(remember ELISE is sensitive to one dot outside the frame).
The easiest solution is to expand the margins by 2-3mm before
even trying, if you are using WORD. The most robust route
is to make a WORD document, "print" it to a postscript file
and then distill it to PDF using ACROBAT Distiller. There
are lots of other routes which work. To prevent denial of
service, ELISE only lets you try 20 times - after this you
have to send a polite email to the ELISE manager - so careful
if one secretary tries to submit lots of abstracts. Forgetting
your username and password is surprisingly common and surprisingly
silly - try using your own name as username. The password
is only to stop you overwriting someone else's abstract,
so you don't need to be paranoid by choosing a 23 character
password! The password is case sensitive, so write it down
to be supplied
| You will also be asked to provide
title, authors, presenting author and institutions in a form.
These are used to make the programme listings for the conference,
so try hard to follow the instructions one by one. You can
modify these fields using ELISE, so you don't need to start
registering again if you add an author or change the title
after your first attempt. Please note that ELISE does not
register you for the conference - this is a separate operation
which is best done after your paper is accepted.
submission with ELISE
Last word - ELISE will be used
for the conference papers as well as for the abstracts -
so it's a good idea to get used to it. If you read this far,
you will probably succeed!
Once your document prepared,
submit it between the 12th and the 23rd September 2005
for ICALEPCS 2005